Quality control checklists with every inspection in one record.
Link a main inspection with related check forms. Capture pass/fail results, measurements, defect photos, and signatures offline, then export the completed group as one PDF.
Keep the main inspection and follow-up checks together.
Arrange the forms to match your process and reuse shared inspection details. Track which checks are complete and review the results before exporting the group.
- 0101Inspection starts
Lot intake
Identify the lot, supplier, inspector, and inspection site. Reuse shared intake details in related check forms.
9:42QC group · Lot #QC-22871 of 4 · Lot intakeLot numberQC-2287SupplierAcme IndustrialGPS location33.1218, −96.4521AutoInspectorR. MateoStage 1 of 4 · OnlineSubmit - 0202On the bench or the floor
Visual & dimensional
Pass / fail every visual criterion. Photograph each defect as evidence. Dimensional measurements captured as you go.
9:42QC group · Lot #QC-22872 of 4 · Visual & dimensionalSurface finishPassFailEdge integrityPassFailLength (mm)248.3Diameter (mm)12.05Overall finishStage 2 of 4 · Offline - 0303When something fails
Defect log
Photograph the defect, record severity, and add corrective notes. Use conditional fields within a form to show follow-up questions after failed checks.
9:42QC group · Lot #QC-22873 of 4 · Defect logExample follow-up to a failed checkDefect photosDefect categoryEdge chippingCorrective notesTwo units show edge chipping along the 90° face. Recommend regrind of lot 12 and re-inspect.Stage 3 of 4 · Offline - 0404Final approval
Inspector sign-off
Approve or reject the lot. Inspector and supervisor sign on screen. Export the completed group or configure PDF email delivery to your chosen recipients.
9:42QC group · Lot #QC-22874 of 4 · Sign-offFinal decisionPassFailInspector signatureR. Mateo · 14:08Supervisor signatureK. Park · 14:21Complete · bundled PDF sending
A QC checklist, filled in.
This fictional example records a final inspection of 50 steel mounting brackets. Two parts failed on finish and go back for rework. Download the MobileForm PDF report to see each check result, the defect notes, a demo photo, and clearly labeled demonstration signatures.
| Check | Result |
|---|---|
| Dimensions within tolerance | Pass |
| Visual finish | Fail |
| Correct materials and components | Pass |
| Function or operation test | N/A |
| Labels and markings | Pass |
| Packaging and protection | Pass |
| Quantity matches order | Pass |
| Documentation complete | Pass |
| Disposition | Rework |
Defect record
- Defects found
- Two brackets have scratches through the powder coat on the mounting face (parts 17 and 32).
- Defect photo
- Scratch on bracket 17
- Corrective action
- Recoat parts 17 and 32 and inspect them again. Add protective film between brackets when stacking.
Fictional example. In MobileForm, defect photos attach to the record.
When to mark a check Fail
- Dimensions within tolerance: A measured value falls outside the tolerance on the drawing.
- Visual finish: Scratches, dents, or coating damage on a visible face.
- Correct materials and components: A part, material, or finish differs from the specification.
- Function or operation test: The part does not fit, move, or operate as specified.
- Labels and markings: A label is missing, wrong, or unreadable.
- Packaging and protection: Parts could move, rub, or get damp in transit.
- Quantity matches order: The count differs from the order or the lot paperwork.
- Documentation complete: A required certificate, drawing, or record is missing.
One bundled PDF, parent + every child check.
Auditor, supplier, and your QA office all read from the same record. Every pass/fail, every measurement, every defect photo with severity, every signature — bundled into one branded PDF.
- Linked inspection submissions
- Defect photos tied to the failed check
- Inspector + supervisor signatures
- One PDF for the whole inspection
- 01Lot intakeR. Mateo13:42
- 02Visual & dimensionalR. Mateo13:58
- 03Defect logR. Mateo14:08
- 04Sign-offK. Park14:21
What a real QC checklist app needs.
Build the checks your QA process needs, keep related records together, and review the completed inspection.
Linked inspection forms
Connect a main inspection to related check forms, reuse shared fields, and see which forms are complete before exporting the report.
Pass / fail + ratings
Two-tap pass/fail with emerald and red feedback. Five-star ratings for severity. Conditional follow-ups when a check fails.
Defect photos and severity
Take photo evidence right from the checklist and circle the defect with the annotation pen. Record severity in a dropdown beside it.
Offline-first on the floor
Factory floors and remote job sites both lose signal. Forms cache, captures queue, sync resumes automatically when reconnected.
Import paper QC sheets with AI
Snap your existing paper checklist or upload a PDF. AI creates a draft of fields and sections for you to review before use.
One bundled PDF per inspection
Parent inspection + every child check + every defect photo bundled into one branded PDF. No spreadsheets, no chase emails.
What QC teams do today, and why audits get painful.
- 1Paper checklist on a clipboardPages rip, ink smears, pass/fail boxes get ambiguous ticks that nobody can defend in an audit.
- 2Phone camera, separate from the checklistDefect photos live in the camera roll. No automatic link between the photo and the check it failed.
- 3Inspector follows a process by memorySeparate sheets make it harder to see which checks are complete and which still need attention.
- 4Office re-keys the paper sheet into a spreadsheetRe-entering inspection data takes office time and introduces opportunities for transcription errors.
- Linked form groupKeep the main inspection and its check forms together, with completion status visible for each form.
- Photos attached to the failed checkEvery defect photo is tied to the specific pass/fail it documents. Auditor follows the trail end to end.
- Sign-offs inside the formInspector and supervisor sign on screen, in the same record as the lot details and the submission time.
- One bundled PDF, no re-keyingParent + every child check + every defect bundled automatically. Office reads the same record auditor does.
Built for solo inspectors and full QA teams alike.
Free to pilot one inspection. Pro for unlimited form groups and branded PDFs. Team for the flat-rate dispatch.
Start with offline field forms at no cost.
- 3 forms or form groups
- 50 submissions/month
- Photo, GPS, and signature fields
- PDF export
- Fill forms offline with no signal
For individuals and small teams that need unlimited forms.
- Unlimited forms
- Unlimited submissions
- Barcode & QR scanning
- Client share links
- Custom PDF branding
- Conditional fields / skip logic
- Calculation fields
- Inventory catalog for line items
- Repeating sections for multi-instance data
- Google Sheets live sync
Flat rate for your field-ops team. Unlimited field workers, no per-field-tech billing.
- Everything in Pro
- Pre-fill and dispatch forms to specific field techs
- Owner and admins can dispatch; field techs are free
- Unlimited field workers included
- Team admin dashboard
- Dedicated support
Why field techs are included on Team
Pro is billed per user for builders and admins. Team includes unlimited field workers who receive assignments, so you can dispatch work to your crew with a flat subscription price.
“MobileForm has been a game-changer for our field-to-office communication! Its user-friendly design makes creating forms incredibly easy, even for someone who has never used the platform before. By streamlining communication, automating processes, and eliminating unnecessary steps, MobileForm helps us work smarter and more efficiently. Best of all, it creates seamless accountability, ensuring everyone stays informed, aligned, and responsible from the field to the office.”
QC checklist questions, straight answers.
How is a form group different from a normal QC checklist?
A form group links a main inspection with related check forms. Shared fields can carry information from the main form into the checks, and the group shows which forms are complete. Export the completed group as one PDF.
Can I show follow-up fields when a check fails?
Yes. On Pro, use conditional fields within a form to show defect notes or photo fields after a failed check. Form groups organize related forms; field conditions do not automatically skip or unlock entire stages.
Does it work offline on a factory floor with no signal?
Open the forms you need while online before starting an inspection. Cached forms can capture answers, defect photos, and signatures offline. Submissions stay on the device and sync when it reconnects.
Can I record different inspectors and sign-offs?
Add inspector names and signature fields to the relevant check forms. Team supports dispatching forms to field workers. Form groups organize the records; they do not create separate role-based access rules for each stage.
Can I bring an existing paper QC form into MobileForm?
Yes. Upload a photo or PDF of your checklist. AI creates a draft of its fields and sections for you to review and adjust before use. Page limits and monthly import allowances depend on your plan.
How does pricing work for a 5-inspector QA team?
Free includes 3 forms or form groups and 50 submissions/month. Pro costs $19 per user per month, or $190 per user billed annually. Team costs $42 per month, or $420 billed annually, and includes the owner, invited admins, and unlimited field workers receiving assignments. Pro and Team include unlimited forms and submissions.
Templates and practical guides
Free QC inspection checklist template
Download a printable pass, fail, and N/A checklist, an Excel version, and a completed example.
Free construction QC checklist
Pass, fail, or N/A checks from preparation through closeout, with deficiencies and sign-off.
Standardize a site inspection checklist
Use consistent checks, photos, and sign-off across your crew.
Build an offline safety inspection form
Organize safety observations and completion evidence in a field form.
Trade paper clipboards for one auditor-ready PDF.
Build a 4-stage QC form group in under ten minutes. Run one inspection through it. Send the bundled PDF to the supplier and your QA office from the same screen.