QC checklists that won’t let an inspector skip a step.
Build a parent inspection plus any number of locked-order child checks. Field crews can’t backdate, can’t skip, can’t lose paper. Every step bundled into one tamper-evident PDF.
Stage 2 unlocks only after stage 1 is signed.
The hallmark of a form group: order is enforced by the system, not by the inspector’s memory. Skip, backdate, and shortcut are all impossible by construction.
- 0101Inspection starts
Lot intake
Identify what’s being inspected. Lot number, supplier, inspector, GPS of the inspection site. Locked the moment it’s submitted.
9:42QC group · Lot #QC-22871 of 4 · Lot intakeLot numberQC-2287SupplierAcme IndustrialGPS location33.1218, −96.4521AutoInspectorR. MateoStage 1 of 4 · OnlineSubmit - 0202On the bench or the floor
Visual & dimensional
Pass / fail every visual criterion. Photo-evidence defects with severity tags. Dimensional measurements captured as you go.
9:42QC group · Lot #QC-22872 of 4 · Visual & dimensionalSurface finishPassFailEdge integrityPassFailLength (mm)248.3Diameter (mm)12.05Overall finishStage 2 of 4 · Offline - 0303When something fails
Defect log
Auto-unlocks only if a check fails. Photo the defect, tag severity, write or dictate corrective notes. Skips entirely if everything passed.
9:42QC group · Lot #QC-22873 of 4 · Defect logUnlocked by failed edge integrityDefect photosSevereMod.Defect categoryEdge chippingCorrective notesTwo units show edge chipping along the 90° face. Recommend regrind of lot 12 and re-inspect.Stage 3 of 4 · Offline - 0404Final approval
Inspector sign-off
Approve or reject the lot. Inspector and supervisor sign on screen. Bundled PDF auto-emails to QA, the supplier, and the office.
9:42QC group · Lot #QC-22874 of 4 · Sign-offFinal decisionPassFailInspector signatureR. Mateo · 14:08Supervisor signatureK. Park · 14:21Complete · bundled PDF sending
One bundled PDF, parent + every child check.
Auditor, supplier, and your QA office all read from the same record. Every pass/fail, every measurement, every defect photo with severity, every signature — bundled into one tamper-evident PDF.
- Locked-order chain of submissions
- Defect photos tied to the failed check
- Inspector + supervisor signatures
- One PDF for the whole inspection
- 01Lot intakeR. Mateo13:42
- 02Visual & dimensionalR. Mateo13:58
- 03Defect logR. Mateo14:08
- 04Sign-offK. Park14:21
What a real QC checklist app needs.
Not a generic survey tool. A locked-order, multi-stage form group built around how inspections actually run.
Locked-order form groups
Stage 2 only unlocks once stage 1 is signed and submitted. Inspectors can’t skip ahead, can’t backdate, can’t fake the order.
Pass / fail + ratings
Two-tap pass/fail with emerald and red feedback. Five-star ratings for severity. Conditional follow-ups when a check fails.
Defect photos with severity
Snap photo evidence directly from the checklist with severity tags (minor / moderate / severe). Auto-compressed, auto-attached.
Offline-first on the floor
Factory floors and remote job sites both lose signal. Forms cache, captures queue, sync resumes automatically when reconnected.
Import paper QC sheets with AI
Snap your existing paper checklist or upload a PDF. AI digitizes every pass/fail row, rating, signature line, and field group.
One bundled PDF per inspection
Parent inspection + every child check + every defect photo bundled into one tamper-evident PDF. No spreadsheets, no chase emails.
What QC teams do today, and why audits get painful.
- 1Paper checklist on a clipboardPages rip, ink smears, pass/fail boxes get ambiguous ticks that nobody can defend in an audit.
- 2Phone camera, separate from the checklistDefect photos live in the camera roll. No automatic link between the photo and the check it failed.
- 3Inspector follows a process by memoryNo system enforcement means stages get skipped under time pressure. Auditors find out three months later.
- 4Office re-keys the paper sheet into a spreadsheetHalf a day per inspection lost to re-entry, plus the inevitable typos that misfile the lot.
- Locked-order form groupStages unlock in sequence. No skipping, no backdating. The system enforces process compliance.
- Photos attached to the failed checkEvery defect photo is tied to the specific pass/fail it documents. Auditor follows the trail end to end.
- Sign-offs inside the formInspector and supervisor sign on screen. Signature carries the timestamp, GPS, and lot context with it.
- One bundled PDF, no re-keyingParent + every child check + every defect bundled automatically. Office reads the same record auditor does.
Built for solo inspectors and full QA teams alike.
Free to pilot one inspection. Pro for unlimited form groups and branded PDFs. Team for the flat-rate dispatch.
Start with offline field forms at no cost.
- 3 forms or form groups
- 50 submissions/month
- Photo, GPS, and signature fields
- PDF export
- Fill forms offline with no signal
For individuals and small teams that need unlimited forms.
- Unlimited forms
- Unlimited submissions
- Background sync when signal returns
- Barcode & QR scanning
- Client share links
- Custom PDF branding
- Conditional fields / skip logic
- Calculation fields
- Inventory catalog for line items
- Google Sheets live sync
Flat rate for your field-ops team. Unlimited field workers, no per-field-tech billing.
- Everything in Pro
- Pre-fill and dispatch forms to specific field techs
- Owner and admins can dispatch; field techs are free
- Unlimited field workers included
- Team admin dashboard
- Dedicated support
Why field techs are included on Team
Most field-forms tools charge for every person who touches the system. MobileForm keeps Pro per user for builders and admins, while Team includes field workers for assignments so crews can receive work without becoming a billing line item.
QC checklist questions, straight answers.
Trade paper clipboards for one auditor-ready PDF.
Build a 4-stage QC form group in under ten minutes. Run one inspection through it. Send the bundled PDF to the supplier and your QA office from the same screen.